Resources

Quarterly Board Meetings

Designated Municipal Representatives and Corporate members are welcome to participate in our Quarterly Board meetings; following are the dates/times of said meetings – PLEASE NOTE that at this time, meeting dates and times are tentative and subject to change.

TCYHA 2020-2021 Quarterly Board Meetings:
Friday June 12, 2020; 1:00PM – 3:00PM MT
Friday September 11, 2020; 1:00PM – 3:00PM MT
Friday November 13, 2020; 1:00PM – 3:00PM MT
Friday February 5, 2021; 1:00PM – 3:00PM MT

If you wish to participate please contact the TCYHA Administration for details by sending an email to admin@goyellowhead.com (depending on number of participants a teleconference option may be available). Also if you wish to recommend items to the Agenda we ask that these be sent at least two weeks prior to the Board meeting along with any necessary supporting documentation.

Thank you and safe travels.

Meetings Minutes

Minutes - AGM April 6, 2018
Minutes - AGM April 5, 2019
Minutes - AGM April 6, 2018
2016 Annual General Meeting YouTube Video
Minutes - AGM May 13, 2016
Minutes - AGM April 28, 2015
Minutes - AGM May 17, 2014
Minutes - AGM Apr 20, 2013
Minutes - AGM Apr 28, 2012
Minutes - AGM Apr 30, 2011
Minutes - AGM May 1, 2010
First TCYHA AGM Nov 1947
Inaugural Meeting Apr 15 1947
TCYHA Original Brief to Gov of Can

Bylaws

Click Here for Association Bylaws.

Resolutions

Please use the following documents for the Procedure to Submit Resolutions to the Annual General Meeting.

News

Trans Canada Yellowhead Highway #16 & BC Yellowhead #5 Advocacy Update

More Resources

Benefits of Membership
About the Trans Canada Yellowhead Highway Association
The Saga of Re-opening the Trans Canada Yellowhead Highway
GO Yellowhead - Social Media 101
GO Yellowhead - Bring the World to your front door!
GO Yellowhead - We've come a long way...

TCYHA 74th Annual General Meeting and Annual Awards - To Be Held via Zoom on Thursday July 23

This year we are celebrating the 50th anniversary of the official opening of the Trans Canada #16 highway – the Yellowhead Route.
Due to covid conditions we are holding our AGM & Awards on Zoom.

AGM - 1:00pm MDT to 2:00pm MDT

JOIN- Join Zoom Meeting
https://us02web.zoom.us/j/82376095087?pwd=bWRCdld3eGZyYllPTmZ0cWRKMmRlQT09

Meeting ID: 823 7609 5087
Password: 247589

If just phoning in:
+1 587 328 1099 Canada
Meeting ID: 823 7609 5087
Password: 247589

RESOLUTIONS may still be submitted until July 15. See above link to submit.

AGENDA

Itinerary for the Day: [NOTE: All Times Are MDT unless noted otherwise]


1:00pm – 2:00pm ANNUAL GENERAL MEETING (held virtually on Zoom)
[2:00pm MB / 1:00pm SK,AB / 12:n BC]
Chaired by Paul Smith

1:00pm Call to Order and Review of Zoom meeting protocol

1:00pm – 1:05pm Announcement of Award Recipients
~ Chaired by Jack Wright
- Builder Award (3 Awards being presented)
- Tête Jaune Award (1 Award being presented)
- Life Member Award (1 Award being presented)

1:05pm – 2:00pm Business Agenda
~ Chaired by President Paul Smith

1. ADOPTION OF AGENDA
2. ADOPTION OF MINUTES FROM APRIL 5, 2019 ANNUAL GENERAL MEETING
3. OUTGOING BOARD OF DIRECTORS’ REPORT
3.1. President’s Report – Paul Smith
3.2. 2019 Resolutions/Activities Report – Sandy Salt, John Wojcicki, Paul Smith
4. ACCEPTANCE OF THE 2019 REVIEWED FINANCIAL STATEMENTS – Don Grimble
5. ELECTION OF PRESIDENT-ELECT – led by Alan Cayford, Planning Chair
6. PROVINCIAL REPORTS
6.1. Acceptance of Provincial Reports previously submitted
6.2. Election of Provincial Directors
(BC = 5*; AB = 7; SK = 5; MB = 4)
* BC: 2 at least from #5 and at least 3 from #16
7. RESOLUTIONS SESSION – Conducted by Resolutions Committee Chair, Sandy Salt
7.1. Resolutions - Submitted by members
7.2. Resolutions – Extraordinary or Urgent in nature
8. NEW BUSINESS
8.1. Bylaw Amendment – Article 10.8; change in Board Quorum
8.2. Revitalization of regional tourism / economic stimulation- Video initiative
9. ADJOURNMENT

NOTE – BYLAW CHANGE PROPOSAL

A Bylaw change is being presented at the AGM as follows:

Current Bylaw:
10.08 A quorum of the Board shall consist of ten (10) elected Directors.

Proposed change:
10.08 A quorum of the Board, as outlined in Article 7.02, shall consist of the
lesser of:
(i) 40% of elected and/or appointed Directors, or
(ii) eight (8) elected and/or appointed Directors.

Justification:
The reasoning for this is that regardless of Board composition our quorum is established. If the Board of Directors does indeed grow to 22, or 25 with appointed positions, the requirements of the quorum will still be met. With our current numbers at 14, (40% is 5.6) a quorum would be 6 for the Board and quorum for Executive would remain at 5.
It is recommended to lean towards brevity and clarity for the purposes of bylaws.

For reference following are Articles 7.01 and 10.09 referred to above (no changes in these Articles required):
7.01 The Board shall consist of
(a) the Immediate Past President, the President and the President-Elect,
(b) 19 elected Directors, and
(c) any other person appointed to a position under 8.04.

10.09 A quorum of the Executive Committee shall consist of five (5) members of
the Executive.

The full Bylaws can be found here.

See you on the 23rd!